Club 26
Discounted tickets for 18 to 26 year-olds
Hall of Fame
Celebrating Horse Racing’s Heroes
We respect your privacy and take data security extremely seriously. We make sure we have appropriate security measures in place to prevent your personal data from being accidentally lost and from unauthorised use and access.
Please read this privacy policy carefully as it explains our practices regarding your personal data and how we will treat it, and the basis on which any personal data will be processed by us.
For the purpose of the applicable data protection legislation, meaning the Data Protection Act 2018, the General Data Protection Regulation, including where and to the extent retained in the laws of England and Wales (the GDPR) and any legislation which implements any of them (together, the Data Protection Legislation), the data controller is British Champions Series’ Limited, a company registered in England and Wales under company number 07381543 with its registered office at 7th Floor, Holborn Gate, 26 Southampton Buildings, London, WC2A 1AN
References in this privacy policy and on our website to “we”, “our” or “us” are references to British Champions Series’ Limited. References to “you” and “your” means each person who interacts with us, uses our website or the products and services we provide.
This policy covers our use of your personal data in connection with our website www.britishchampionsseries.com and any of our microsites from time to time (together, our sites) and in connection with any of the products and services (which shall include any hospitality events and club memberships) made available through those sites. It also covers our use of your personal data if you are an invitee to any of our hospitality events.
This policy also describes the rights that you have under the Data Protection Legislation, including a right to object to some of the processing which BCS carries out. More information about your rights, and how to exercise them, is set out in the “What rights do I have?” section.
We collect and process personal data you provide to us when you:
The information you give us may include any or all of the following: your name, address, e-mail address and phone number, date of birth, gender, user name and password, financial and credit card information, your preferences and interests, and feedback from you regarding our sites or any of products or services, including any club memberships. We may also collect and process any correspondence and communications that you have with us, including emails and telephone calls.
We may also collect information about you when you visit any of our sites. This may include technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, traffic data, location data, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform and cookies (which will be processed in accordance with our Cookies Policy). We may also collect information about your visits to our sites, including the full Uniform Resource Locators (URL) clickstream to, through and from the sites (including date and time); products and services you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the sites.
Sometimes, we receive information about you from third parties. This may include information from online vendors, service providers who refer you to our sites or products or services, from customer lists lawfully acquired from third party vendors and from other third parties who work with us in connection with our sites or products or services.
Third-party service providers may, without limitation, be appointed to provide technical support, process your transactions and maintain your accounts or to run promotions or marketing campaigns. We may have access to any personal information provided to such vendors, service providers and third party e-commerce services.
We also receive information from racecourses, which host BCS racedays. This may include:
We process this personal data for the following purposes and on the following legal bases:
Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. To withdraw your consent at any time, please email info@britishchampionsseries.com.
We will share your information with third parties that provide IT services to BCS, such as those for the purposes of hosting, supporting and maintaining our sites, IT infrastructure and software, and administering our business (including our internal and external communications) and also those who help us manage our customer and contact databases, customer relationships and marketing
We also share information with third parties, who carry out tasks to help us manage and administer our customer and member relationships and contact databases, such as hosting our club membership and marketing databases and sending out service emails on our behalf, and also with analytics and search engine providers that assist us in the improvement and optimisation of our websites, managing interactive aspects of our websites and the collection of information through our sites.
Where you accept an invitation to one of our hospitality events or participate in any event mad available to you through any club membership, we will share your name and contact details and, where relevant, your club membership details, with the venue in addition to any other information that you ask us to share with the venue such as your specific dietary requirements.
Where you buy or receive tickets for, or otherwise attend, any racecourses, we will share your name and contact details and, where relevant, your club membership details with the racecourse.
We will share your information with social media sites in order to carry out targeted marketing.
Personal data may be shared with government authorities and/or law enforcement officials if required by them, if mandated by law or if required for the legal protection of our legitimate interests in compliance with applicable laws. We may also share your personal data with other third parties if we are under a duty to disclose or share it in order to comply with any legal obligation, or in order to enforce or apply any contract with you and other agreements; or to protect the rights, property, or safety of our business, our customers, or others.
Information that you share in public areas may be accessed, used and stored by third parties.
We take no responsibility for third party use of your personal data when you share it in public areas of our sites.
We review all our relationships with third parties carefully so that we can be sure as possible that their practices match our own commitments to you relating to privacy and security. We also comply with the Data Protection Legislation in our dealings with these third parties to ensure that your information is appropriately protected.
We may send direct marketing communications to you, including by email, telephone or SMS or mail. If we are required by law to have your consent to do this then we will only do so if we have that consent.
Whenever you receive direct marketing from us you will be told how you can unsubscribe so that you no longer receive it. When we communicate with you via email you will also be given the opportunity to set or amend any preferences that you have indicated to us.
You are also able at any time to withdraw that consent to receive marketing communications that you have given to us. You can do this by sending an email to info@britishchampionsseries.com. Sometimes we may need to contact you further to ask you for additional information so that we can comply with your request.
Under the Data Protection Legislation, you have certain rights in respect of the personal data we hold about you. These may include the right to ask us for a copy of your personal data; the right request that we correct personal data if it is inaccurate, the right to request that we erase or block your personal data, and the right to object to our processing of your personal data, and the right to ask us to share (port) this data to another controller.
These rights may be limited in some circumstances. For example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping.
To exercise any of these rights, you can get in touch with us – or our data protection officer – using the details set out below. If you have unresolved concerns, you have the right to complain to the relevant data protection authority where you live, work or where you believe a breach may have occurred. This is likely to be the Information Commissioner’s Office in the UK.
We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data you can get in touch at info@britishchampionsseries.com.
Where we store your data ourselves it is stored on our secure servers in the UK or the EU. However, where we share your information with third parties this may involve transferring it to a country outside the UK, the EU and the European Economic Area (EEA). This may include countries that do not have data protection laws which are as strong as those in the UK or EU. Where we do this we will take the steps required under the Data Protection Legislation to ensure that your information is appropriately protected. If you would like any further information about this then please contact us at info@britishchampionsseries.com.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk. Once we have received your information, we will use appropriate procedures and security features to try to prevent unauthorised access, loss or damage.
How long we keep your data will depend on the purpose for which we use it. We will only retain your data for as long as is necessary for the purposes set out in this policy and as is necessary to comply with our legal obligations. We do not keep more data than we need for the particular purpose.
If you ask us to stop sending direct marketing communications to you, we will keep the minimum amount of information necessary (such as your name and email address) to ensure that we are able to adhere to your request.
Where we process your personal data on the basis of your consent, we do this for as long as your consent is active.
Where we process your data for the purposes of hospitality, we do this for the period leading up to the event and for a period of three years after the event in order that we can refer back to invitation lists from previous years and re-invite previous hospitality guests.
Where we have provided you with a product or service we will keep an archived record of your personal data for a period of up to 6 years after termination (unless a longer period is prescribed by law) for the purposes of responding to legal disputes and legal or regulatory enquiries or investigations only, but will not use this data for any other purpose.
Our sites and other information we send to you (including any emails or direct marketing) may contain links to other websites. If you follow a link to any of these websites these websites may collect information from you. Please note that these websites have their own terms of use and privacy policies and that we do not accept any responsibility or liability for these websites or their policies.
Please check these terms of use and policies before you use them or submit any personal data to these websites
Any YouTube videos used within our site follow the YouTube Terms of Service.
Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
